1. Administration:
Receiving telephone calls, welcoming guests
Making purchase orders for the Office’s use
Operating and maintaining the Office’s equipment and meeting rooms
Making air-ticket, hotel bookings for Partners and Legal Staff
Managing taxi vouchers and making payments
2. Handling petty cash
Preparing expenditure forecasts
3. HR matters
Liaising with local authorities on matters related to labour such as labour registration, social and health insurance, etc.
Preparing both internal & external HR documentation / reports such as Offer Letter, Labour Contract, annual leave records, HR internal forms, etc…
Assisting Partners in recruitment process
Assisting Partners in organising HR activities such as team building, year-end party, workshop, training, annual performance assessment & salary review …
4. Billing matters
Operating the billing system such as opening, closing new client matters
Entering time and expenses on the billing system, processing invoices to clients and following up
Generating various monthly Reports from the billing system and distributing to Partners
Liaising with local authorities on matters related to taxes applicable to Firm
Assisting the Legal Staff in carrying out paralegal’s works
5. Other tasks assigned by Partners
