JOB SUMMARY:

We are seeking a detail-oriented and responsible Project Administrator to support administrative and coordination tasks at the project site. The successful candidate will be the key contact for site documentation, permits, communication, and office operations.

RESPONSIBILITIES:

• Manage incoming and outgoing correspondence, documentation, and records at the project site.
• Draft and maintain administrative documents, reports, and standard templates.
• Coordinate site visits and support reception for partners, guests, and local authorities.
• Track and manage permits and legal documentation related to construction (e.g., construction permits, safety, fire protection, etc.).
• Collaborate with the Safety and Technical teams to manage site personnel records, subcontractor documentation, and access cards.
• Oversee office supplies, facilities, and administrative tools for site operations.
• Support onsite recruitment and staff coordination when required.
• Prepare periodic administrative reports and assist in other tasks assigned by management.

REQUIREMENTS:

• College or University degree in Administration, Office Management, Business, Construction or related fields. English or Japanese Languages working
• Minimum 3 years of experience in a similar role, preferably in the construction or design, architect industry.
• Proficient in Microsoft Office (Word, Excel, Outlook).
• Highly organized, reliable, and detail-oriented.
• Good communication skills and the ability to work in a dynamic site environment.
• Willingness to travel or stay at the construction site if required.

BENEFITS:

• Salary: usd gross, negociate
• Insurance: Full social, health, and unemployment insurance as per labor law.
• Working in a professional and supportive team environment.
• Other benefits according to company policy.