JOB SUMMARY:

The role involves extensive administrative support for Partner(s), including managing calls, translating documents, liaising with clients and suppliers, and handling various organizational tasks to ensure smooth operations.

RESPONSIBILITIES:

• Receiving incoming calls and taking notes for the Partner(s);
• Translating documents from English into Vietnamese and vice-versa;
• Liaising with clients, suppliers and other staffs;
• Carrying out specific projects and research;
• Timesheet recording, filing clients files, database management;
• Arranging and preparing appointments/meetings for Partner(s);
• Booking air tickets, hotels, visa, and restaurants for Partner(s) & guests, arranging for stationery with Admin for Partner(s) office use;
• Assisting in organizing seminars and events for the Partner(s);
• Preparing deal lists for annual ranking submission;
• Arranging clients meeting/networking events;
• Tracking and following up on the Firms marketing and business development leads;
• Assisting internal and external marketing and business communications;
• Arranging & submitting documentation for Partners signature;
• Making all expense claim for Partner and his driver and other legal Associates;
• Updating and reminding Partner(s) daily schedule;
• Coordinating with other departments (finance, HR, IT);
• Ordering office supplies and managing office logistics;
• Supporting senior lawyers and associates with administrative tasks; and
• Other duties be assigned by the Partner(s) from time to time.

REQUIREMENTS:

• Secretarial work experience for over 2 years is preferable in a professional environment;
• Strong communication skills in English & Vietnamese, with fluency in English a bonus;
• Ability to perform in high pressure environment, including time and document management skills;
• Ability to work well independently and as a team.
• Bachelor's Degree in Business Administration, English Language, and other secretarial-related fields.

BENEFITS: