JOB DESCRIPTION- Creating and maintaining relationship with relevant government bodies, stakeholders and related companies under group in Vietnam
- Preparing, writing letters, faxes, memos, mails on behalf of the BOD
- Preparing business travel including business travel form, air ticket reservation, hotel booking
- Receiving and checking the contents of the documents for approval of the BOD.
- assisting, arranging and organizing agenda for company's visitors/ guests/ business partners.
- Attending meetings, taking meeting minutes and interpreting when needed.
- Arranging the monthly transportation for staffs, company visitors/ guests/ business partners such as taxi, car rental
- Preparing payments related to BOD
- Preparing payment orders to suppliers including domestic suppliers and overseas suppliers and other bank transactions
- Coordinating with the bank to get monthly bank statement at the end of each month
- Checking and confirming VAT quarterly report from the accounting firm
- Creating, reviewing, translating documents from English to Vietnamese; Vietnamese to English as assigned.
- Coordinating with other departments for preparing documents in work permit, residence card, license, etc.
- Storing, filing managing document, invoices, accounting books, dispatch, contracts, etc.
- Maintain the office in good condition
Other administrative or supportive tasks