Job description:

Office Administration Job objective: Ensure office administration works run smoothly, effectively support departments and maintain stable operations of the company.

Detailed tasks:

• Drafting and Document Management: Drafting administrative documents, quotes and contracts as required by management and departments.
• Print, package and store documents and records in accordance with regulations.
• Manage records and contracts scientifically, ensuring easy searching and lookup.

Coordination of Work Between Departments:

• Support coordination of work between departments such as Project Management (PM), Maintenance to ensure information is transmitted quickly and accurately.
• Monitor and update work progress, resolve issues arising between related departments
• Be the focal point for receiving information and requests from departments to report to superiors.

Equipment and Stationery Management:

• Monitor and plan the purchase of necessary office equipment and supplies for work.
• Check the condition and maintain office equipment, promptly recommend repairs or replacements when necessary.

Other Administrative Support Work:

• Arrange and prepare meeting rooms, organize internal activities when required.
• Support organizing small events for the company (meetings, company birthdays).
• Perform other administrative tasks as required by management.

Request:

• Good communication and organizational skills.
• Proficient in office software (Word, Excel, PowerPoint).
• Ability to work independently, in a team and under pressure.