JOB DETAILS: This position will be responsible for coordinating and tracking orders, managing documentation and inventory data, and performing regular reporting and inventory checks to ensure efficient and accurate warehousing operations.
MAIN RESPONSIBILITIES:- Order Coordination & Tracking (40%)
- As the main point of contact, you will coordinate closely with the Sales, Production, and Business departments to continuously monitor and update the status of orders (in production, completed, pending).
- Proactively plan and prepare for delivery as soon as the goods are ready.
- Prepare and send Delivery Notes to customers. Proactively contact customers to confirm information, address, and delivery time.
- Create shipping requests for the Logistics/Transportation department or external shipping partners, providing complete information to ensure accurate and on-time delivery.
- Inventory Document & Data Management (40%)
- Create and process warehouse receipt and dispatch notes for both the Materials Warehouse and the Finished Goods Warehouse using the company's software system (ERP, WMS, Misa...).
- Ensure that all input and output data on the system match 100% with the documents and actual goods.
- Store, organize, and manage all warehouse documents and records (receipts, delivery notes, minutes, etc.) in a systematic, logical, and easily accessible manner when needed.
- Reporting & Inventory (20%)
- Conduct regular (daily, weekly, monthly) and ad hoc inventory checks as requested by management.
- Prepare daily, weekly, and monthly inventory reports (inflow, outflow, and stock levels).
- Analyze and report on order status, delivery efficiency, and other required reports.
- Coordinate with the Accounting department to reconcile inventory data periodically.
REQUEST:- Qualifications: College degree or higher, majoring in Logistics, Supply Chain Management, Business Administration, Accounting, or related fields.
- Experience: At least 1 year of experience in a similar position (Warehouse Admin, Order Coordinator, Warehouse Accountant).
- Skill:
- Required: Proficiency in office software, especially Excel (good use of Vlookup, Sumif, PivotTable functions...).
- Preferred qualifications: Experience using warehouse management software, ERP (SAP, Oracle, Misa, KiotViet...).
- Excellent communication, negotiation, and interdepartmental collaboration skills.
- Careful, meticulous, and highly responsible with data and work deadlines.
- Skills in organizing, managing time, and effectively multitasking.
BENEFITS RECEIVED:- Salary is negotiable based on qualifications (7,000,000 VND – 11,000,000 VND).
- Entitled to full participation in social insurance, health insurance, and unemployment insurance as prescribed by law.
- Holiday bonuses, Tet (Lunar New Year) bonuses, 13th-month salary, performance bonuses.
- Received training on the company's work processes and management software.
- A professional and dynamic work environment with opportunities for development.
- Team-building activities: team building, annual trips...